- 21 Aug, 2026
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How to Become a Verified Apex Tutor
Tutor resources
How to Become a Verified Apex Tutor
If you are a qualified educator wondering what it actually takes to tutor with Apex, this is the route from interested to teaching: what is expected, what to have ready, and what happens once a parent chooses you.
For new tutors
What does it take to become an Apex tutor?
To become an Apex tutor you need a relevant teaching qualification and proven subject experience, plus three documents: a valid police clearance certificate, registration with the South African Council for Educators (SACE), and proof of identity. You apply through the MyAPEX app. Apex verifies your screening before you may take a single lesson.
The rest of this guide is the detail behind that: who Apex actually looks for, what to have ready before you start the form, and what the first weeks look like once you are on the platform, so nothing arrives as a surprise.
One thing to be clear about from the start. Tutoring with Apex Academic Centre is an independent contracting arrangement, not employment. Clause 2.2 of the Tutor Terms and Conditions says so directly: a tutor is not an employee or partner of Apex, is responsible for the manner and method of the lessons, and is not entitled to employment benefits.
Who is Apex actually looking for?
Apex Academic Centre publishes its live tutoring roles openly, and the pattern across them is consistent. Reading the current adverts is the most honest guide to what is expected.
Qualification
A Bachelor of Education (BEd) or a relevant qualification in the subject you want to teach. Roles are advertised by subject, so the qualification is expected to match the subject rather than be general.
Demonstrable experience
Proven experience teaching or tutoring the specific curriculum and grade. An advert will typically name both, for example Grade 12 Accounting for the Independent Examinations Board (IEB), rather than asking for teaching experience in the abstract.
Curriculum coverage
Apex tutors work across CAPS, the Independent Examinations Board (IEB), Cambridge, Pearson Edexcel and the International Baccalaureate (IB). The subjects offered page shows the full range currently taught.
For in-person roles, reach
In-person adverts name a suburb and expect you to be able to travel there reliably. If you can only teach online, say so, because delivery mode is part of every booking.
You can see what is open right now on the Apex tutoring opportunities page.
Which documents should you prepare first?
Screening is a condition of engagement under clause 4.1, and the Terms are explicit that a self-declaration by a tutor is not sufficient on its own. Having these ready before you start removes the most common source of delay.
| What to prepare | Why it is needed |
|---|---|
| Police clearance certificate | A valid certificate is one of the five items Apex requires and verifies |
| SACE registration | Apex verifies your registration with the South African Council for Educators. Apex does not grant, approve or endorse it |
| Proof of identity | Verification of your identity is required before any lesson |
Alongside those, Apex verifies two checks that are not documents you supply: a check against the National Register for Sex Offenders, and a check against Part B of the National Child Protection Register.
There is also an equipment and environment check. A live Apex tutor profile displays verification of a laptop or desktop, a webcam, stable internet and a quiet teaching environment. Sort those out before you apply rather than after, because they are part of being able to deliver a lesson at all.
The Terms do not set a turnaround time for verification, so Apex does not publish one. What you control is arriving with everything in hand.
How do you apply?
Applications go through the MyAPEX app at app.apexacademiccentre.co.za/apply-tutor. The application runs as a guided sequence covering your country, your profile, your academic background, how you teach, a bio and supporting files, and a final review before you submit.
Treat the profile section as the most important part, and not because it is graded. Under clause 8.2 of the Tutor Terms, a tutor is recommended to a client on the basis of the tutor’s profile and stated availability. What you write there is what a parent reads before deciding, and it is what the matching works from later.
Your profile is public once published, and Apex states openly that tutor profiles show information supplied by the tutor and checked by Apex before the profile goes live. It is not a self-published advert, which is exactly why parents give it weight.
What happens when you get your first booking?
Bookings do not arrive by email negotiation. When a client completes and pays for a booking and Apex has reviewed it, the selected tutor receives the request through Apex’s Custom LMS.
What the request contains
The subject and curriculum, the grade, the delivery mode, the schedule, the location for in-person lessons, relevant student information, and the tutor fee for the lessons. You know what you are accepting before you accept it.
Accepting or declining
You accept or reject through Apex’s systems. A booking is confirmed only once Apex has confirmed it and you have accepted, and lessons do not start until it is confirmed.
What happens after confirmation
A class is created on Apex’s Custom LMS, both sides are notified, and you are committed to providing the lessons under the agreement. Each booking is one tutor, one student, one subject and one scheduled time slot. Where a family has more than one child, each is a separate booking.
One thing worth knowing early: if you repeatedly fail to respond to booking requests, the Terms say that may be taken into account and may affect future engagement opportunities. Declining is fine. Silence is not.
What are you committing to each month?
Three ongoing obligations. None is heavy, but all three affect whether you get paid on time, so they are better known upfront.
Lesson schedules
Each lesson is confirmed by a lesson schedule, which for online lessons includes the session log from Apex’s Custom LMS and for in-person lessons is signed by the client at the end of the lesson. You submit the confirmed schedules each month.
Progress feedback reports
You complete a monthly progress feedback report for each student through Apex’s systems. Late submission may delay payment.
Your own preparation and materials
You are responsible for preparing each lesson and for sourcing the teaching material used in it. Apex does not prepare lessons, does not provide lesson plans, and does not undertake to supply teaching material. Where Apex does make its own resources available, it says so in writing.
Lessons are one hour unless otherwise agreed. If a lesson runs over, the fee is not increased, and you may not shorten future lessons to compensate.
What does Apex do on your side?
It is a two-way arrangement, and the Terms describe Apex’s side of it plainly. Under clause 2.1, Apex acts as the tutor’s agent, commissioned by the tutor to represent and support them.
In practice that means Apex finds the client, negotiates the fees, manages the logistics, and collects, holds and releases the tutor fees. You are not invoicing families, chasing schedules or marketing yourself. Apex collects the client fees on your behalf, and you must not accept payment directly from a client.
Payment is monthly in arrears, on the 2nd day of each month, for lessons delivered during the previous calendar month. Where the 2nd falls on a Saturday, Sunday or South African public holiday, payment moves to the next business day. You are paid for lessons evidenced by confirmed lesson schedules and the required progress feedback reports, which is why the paperwork matters.
One boundary to know before you sign. During the agreement, and for 12 months after it ends, you may not provide private tutoring, paid or unpaid, to any client Apex introduced to you. That is the basis on which Apex can afford to introduce clients at all.
If that arrangement suits how you want to work, you can start your application now.
Frequently asked questions
What qualifications do I need to tutor with Apex?
Apex’s live tutoring adverts consistently ask for a Bachelor of Education (BEd) or a relevant qualification in the subject, together with proven experience teaching or tutoring the specific curriculum and grade. Roles are advertised by subject, so the qualification is expected to match what you want to teach.
Do I need to be SACE registered?
Yes. Registration with the South African Council for Educators (SACE) is one of the five items Apex requires and verifies before you may provide any lessons. Apex verifies that the registration exists and is current, and does not grant or endorse it.
Can I tutor with Apex from outside South Africa?
The Tutor Terms provide for it. Tutors paid locally are paid by electronic transfer in South African Rand, and tutors paid internationally are paid through PayPal. Where payment is needed in another currency or into an account outside South Africa, it is made net of bank charges and exchange-rate costs.
Does Apex give me lesson plans or teaching material?
No. You are responsible for preparing each lesson and for sourcing the material used in it. The Terms state that Apex does not prepare lessons, does not provide lesson plans and does not undertake to supply teaching or learning material. Where Apex does release its own resources it will say so in writing.
When would I be paid?
Monthly in arrears, on the 2nd day of each month, for lessons delivered in the previous calendar month. If the 2nd falls on a weekend or a South African public holiday, payment moves to the next business day. Payment covers lessons evidenced by confirmed lesson schedules and the required progress feedback reports.
Ready when you are
Frequently asked questions
Apply once, clear the checks, and let Apex handle the clients, the logistics and the money.
